The most effective way to hire the best talents is to attract, nurture, and focus on the employees. Recruitment agencies play a vital role in the modern job market by connecting job seekers with potential employers. The recruitment process involves several stages, including sourcing, screening, and hiring candidates. However, managing the recruitment process manually can be difficult for recruitment agencies. This can always happen when dealing with a large number of candidates. Here is where applicant tracking system software (ATS) comes in.
An ATS is a software application that helps recruitment agencies manage their recruitment process more effectively. It automates the entire recruitment process, from job posting to candidate screening, interviews, and hiring.
In this article, we will discover how the use of an applicant tracking system will improve your recruitment agency.
What is ATS?
Knowing what is ATS used for in a recruitment agency is essential before actually purchasing one. An applicant tracking system (ATS) software is designed to help companies manage their recruitment processes. These processes include automating, organizing the collection, sorting, and tracking of job applications. An ATS features job posting distribution, resume organizing, candidate screening and scoring, interview scheduling, and communication tools.
When a job is posted, the system will usually automatically make it available on various job boards and social media sites. Job seekers can then apply for the position through the applicant tracking system online.
This is usually done by uploading their resumes and filling out an application form. The application tracking system will then analyze the applicant’s resume and application to bring out relevant information such as work experience, education, and skills.
It uses this information to screen and score applicants based on predefined criteria such as job qualifications, years of experience, and other factors. Recruiters or hiring managers can then review the top-scoring candidates and decide which ones to move forward with the hiring process. This software can streamline their recruitment process, save time, and reduce manual effort by automating many of the tasks involved in managing job applications.
7 Benefits of Using an Applicant Tracking System at Your Recruitment Agency
Applicant tracking system software is an essential tool for recruitment agencies looking to step up their hiring process. Here are some advantages of using ATS in your recruitment company:
1. Time and cost savings
Applicant tracking system software helps recruitment agencies to automate and organize their recruitment process, thereby reducing the time and cost involved in manual recruitment. It automates time-consuming tasks such as posting job openings, reviewing resumes, and scheduling interviews. This way, recruiters can focus on high-value tasks, such as conducting interviews and selecting the best candidates for the job.
2. Improved candidate experience
An ATS helps recruiters to provide a better candidate experience by communicating with them at every stage of the recruitment process. It sends automated notifications to candidates, informing them of the progress of their application. This improves the candidate experience as much as your recruitment agency’s reputation.
3. Better candidate screening
The system helps recruitment agencies to screen candidates more efficiently by automating the resume screening process. It uses the software algorithms to scan resumes for relevant keywords and experience, saving recruiters time and ensuring that only the most qualified candidates are considered.
4. Increased collaboration
It promotes collaboration among recruitment agency team members. Recruiters can share candidate profiles, notes, and feedback with other team members, improving the quality of candidate evaluation and selection.
5. Data-driven recruitment decisions
An ATS provides recruitment agencies with data and analytics that they can use to make informed recruitment decisions. It helps to track metrics such as time-to-hire, cost-per-hire, and candidate quality, enabling recruiters to optimize their recruitment process continually.
6. Improved Efficiency
The applicant system software can automate time-consuming tasks, such as posting job listings, screening resumes, and scheduling interviews. This improves efficiency by reducing the time and effort required for manual processes.
7. Compliance with Regulation
The system helps you ensure compliance with various employment regulations, such as equal employment opportunity (EEO) laws, data privacy laws, and other regulations.
How to Run Applicant Tracking System Online
Running an applicant tracking system (ATS) online requires a few steps to be taken. Here are the general steps to follow to run an ATS online:
1. Select an Applicant Tracking System
Select a tracking system that meets your needs. Consider basic factors like cost, features, and ease of use. There are several options available online, such as Workable, Zoho Recruit, and BambooHR.
2. Set up the ATS
Once you have chosen the right system for your business, you will need to set it up. This will involve creating an account and configuring the system to suit your needs. You may need to input details such as job descriptions and email templates.
3. Post jobs
With the ATS set up, you can now start posting jobs. You can either post manually or use a job board aggregator to post on multiple job boards at once.
4. Manage candidates
When candidates apply for a job, their resumes and other details will be stored in the system. You can then manage the candidates from the system, which may involve assigning tasks, scheduling interviews, and sending emails.
5. Collaborate with your team
You can collaborate with your team within the ATS by setting up user accounts for your team members. This will allow them to access and manage candidates.
6. Analyze data
Most ATS systems come with data analysis tools that allow you to track the progress of your hiring process. You can use this data to make informed decisions about your recruitment strategy.
Running an ATS online requires careful consideration of the factors that are most important to your organization. With the right system in place, you can streamline your recruitment process and make more informed hiring decisions.
Conclusion
In recent times, ATS has become a hit in the recruitment market, and hence it is an essential tool that every hiring agency should employ. Applicant tracking system (ATS) can offer several advantages to employers and recruiters alike that will speed up and take the recruitment process to the next level. That’s why businesses should make use of these advantages.
